Category Archives: Technical Topics

Your online Archives start with your Accessions

Why not let people know about all the accessions in your backlog? They may be happy to search through the boxes themselves.

This video recently posted on YouTube is a great mini-webinar about the accessioning process. It is presented by Maria Robinson, an experienced professional archivist, who is now an adjunct university professor. Maria recommends starting to build your online archives database as soon as they are accessioned. Do not forget about them in the backlog.

In the process of accessioning Continue reading

Special Handling of Images

Advertisers know the value of attractive images; what about your online database?

Pictures are more memorable than words and encourage your audience to discover more about you and your online database. The visual impact allows viewers to take in content in a much shorter amount of time. They are also more likely to share what they find with their “friends” on social media.

Even if your database is a catalogue of a million physical items in storage and not digitized, you can always digitize a few of the most interesting items to get public visibility. Once people are in the database Continue reading

Social Outreach to promote Your Holdings

 Going online may not be adequate; people have to find you!

– What are your outreach goals?
– How do you get your message out?
– How can you help your audience find you?

It is time to breathe new life into your efforts by including a social media approach to change your traditional public relations tactics. Using the social media puts your collection into a much wider public eye.

To get people to view, share, download, and request material, make sure they can find you and then give them instant gratification. Your website is a great start, Continue reading

Eloquent Cloud response is 3 times faster

Cloud's PhotoEveryone using the Eloquent Cloud to host their application has noticed a dramatic improvement in response time. Most searches are more than 3 times as fast, while some other functions are more than seven. This is partly because of new hardware in the Eloquent Cloud and partly because the system was upgraded to the latest release of the WebGENCAT Platform.

The technical team at Eloquent have worked hard to keep the Web-based software, first released in 2001, up-to-date with the latest technology. All access to the applications has always been with Continue reading

Archiving with Eloquent Archives makes a difference

Archives LogoMore archivists recognize the value of having only one place to store and manage all their archives; no matter what media type or security level.

Eloquent Archives is a long-time leader in archives management software. It was the first software in the industry to support the hierarchical structures required by standards such as ISAD (G), DACS, and RAD, and for more than four decades, archival institutions have evolved painlessly with Eloquent software through the rapid technology evolution experienced in the industry.

Many centers are now living with The Eloquent Archives software that is mobile-friendly, runs in the cloud, is a seamless extension of their website, and supports all types of digital content. Continue reading

YouTube Webinar Series by Maria Robinson

Maria Robinson

Maria Robinson, HBA, MAS

Eloquent Systems is sponsoring a webinar series by Maria Robinson, an Adjunct Professor at the University of British Columbia. Ms. Robinson has a HBA (with distinction) form the University of Toronto, a MAS in Archival Studies from UBC, and a 5-year career of practical, on-the-job, experience in archives and records management positions.

The YouTube videos were captured as the webinars were delivered to Eloquent Clients (archivists, librarians, museum curators, records managers) during Maria’s two-year position as Continue reading

Historical Archives Collection Management – A YouTube Webinar

This is the eighth in a series of webinars by Maria Robinson, an Adjunct Professor at the University of British Columbia. This webinar covers the entire process of accessioning historical archives to having them professionally described and online to the public.

Every enterprise or organization has a culture and a heritage they want to preserve and to use over the years to promote “their brand”. This webinar will use key features of Continue reading

Lifecycle Management of all Records – A YouTube Webinar


This is the seventh in a series of webinars by Maria Robinson, an Adjunct Professor at the University of British Columbia. This webinar gives a quick overview of managing the entire lifecycle management of electronic as well as physical records.

Maria call on her years of practical experience and academic training to recommend great information governance procedures that will make everyone in the enterprise more productive and at the same time reduce your legal liability. Continue reading

Using Social Media for Public Outreach – A YouTube Webinar

 This is the sixth in a series of webinars by Maria Robinson, an Adjunct Professor at the University of British Columbia. This webinar shows you how the audience searching your database of resources can easily share what they find with their friends. More people become aware of “your brand” and your database is enriched by “crowd sourced” tagging of pictures and comments on all items. 

The webinar answers questions such as Continue reading

Hierarchal Structures for Database Navigation – A YouTube Webinar

This is the fifth in a series of webinars by Maria Robinson, an Adjunct Professor at the University of British Columbia. It explains the value of a well-structured hierarchy saves time by not entering a lot of data redundantly (no global changes) and that it adds a meaningful view for researchers.

If you have nothing but an inventory list of your holdings, this webinar is for you. The webinar will cover the process of entering data records so that they automatically form a hierarchy. You just point up or down to related records and never have to add the same data more than once. Continue reading