Category Archives: Quick Tips

The handy INVERT button on the staff browse in the Eloquent WebSuite

Did you know that the INVERT button can save a lot of time? Sometimes when you search any Eloquent WebSuite database you want to send most, but not all, of the items to a Go process.
Rather than tagging all the desired hits, it may be easier to just tag the few you want to omit and then click INVERT to get all the remainder

Another time INVERT is handy is when you get a lot of hits; 1000 for example, but they display only 200 at a time. You tag the 200 with one click of the INVERT button and add them to the Saved list. After doing this Continue reading

Managing an ACTIVE LIST in any Eloquent WebSuite web form

Did you know that you are creating an active list of key for database items when creating records with any Eloquent WebSuite web form? You may have started with an empty entry form and as you save items their unique key will be saved in an active  list. You can move forward and back through this list as much as you like, editing the records.

You can also search the database for a group of items for editing and take their keys into the active list that you then process.

Here are a few buttons that come in handy as you Continue reading

Making the most of repeating fields in Eloquent WebSuite

Did you know that every field on a web form in any Eloquent WebSuite application can repeat any number of times? And, there is no practical limit to the amount of data each contains. (Up to 2GB for the entire record – more text than most people have in their entire database.) They are referred to as sub-fields or multivalued fields.

While it is possible to insert HTML within a text field for all types of formatting, we advise against it. Use just Continue reading

Eloquent supports all written languages

Did you know that you can enter your data into the Eloquent applications in any language? All four applications in the Eloquent WebSuite support UTF-8 (Unicode), which includes all written languages, even the multi-byte characters in Chinese and Arabic languages. Just try it.

with the Multi-lingual Module you can store the same text in multiple languages. When a user logs Continue reading

Eloquent training material free for download or streaming

Did you know that there is a wealth of Eloquent training material freely available for streaming or downloading from the Eloquent Website? You will find PDF and Word planning guides, recorded Webinars, university lecture material, PowerPoint presentations with audio, and more. Just click on Training Material under the Services tab.

Some of the material is specific to one of the four applications, but most Continue reading

Eloquent Spreadsheet has special features to manipulate columns of data

Did you know that in the Eloquent Spreadsheet you can quickly repeat the same value down many rows of a column by simply entering “=” in the lowest row. Or, if it is a number, you can have it incremented by a certain value by entering “=v” where v may be a number such a 10. In that case, if the top number in the column is 200, the following rows will have 210, 220, 230 and so on.

Another feature is to search a specific column for a specified value and replace it with Continue reading

Turn large PDF files into flip books for fast access

Did you know that you can turn large PDF files into flip books for fast access? No long downloads; a great idea for manuals, yearbooks, scrapbooks, and the like.  Flip books are managed by Eloquent applications the same as all other types of digital assets.

To illustrate, we are using the 82-page Alice’s Adventures in Wonderland. We ran the original PDF was through a utility to create the flip books. Links to both are provided below. Continue reading

Digital asset management (DAM) media type reports

Did you know that many of your digital assets may have to be converted to a different type in the future? The type and the conversion program may not even exist today.

Luckily, the digital asset management (DAM) component of your Eloquent application includes a report listing every type in your database and the count for each type. A second report will list all of one selected type along with a link to each digital object. Continue reading

Microsoft Excel is a Valuable Eloquent Companion?

Did you know that all Eloquent applications take full advantage of tools like Microsoft Excel that manages batches of CSV records?

The Eloquent Spreadsheet web form is still better for most data entry situations, but Excel, or any other tool that manipulates batches of CSV records, has advantages in special situations.
Here are six ways you may take benefit from a tool like  Microsoft Excel: Continue reading

Save Boolean search logic for next time

Did you know that you can save complex Boolean search logic for use later? Staff users often compile precision logic to narrow down a search to exactly what they want. The results may be sent to a number of different displays and reports. If it is something that needs to be done every week or month they just save the logic.

Anyone can learn to use Boolean search logic so that a single search will find all relevant items in the database. The data is always changing, so the logic may find different items a week later. Otherwise, they also have the option of simply Continue reading