Category Archives: Quick Tips

Use Social Media to Promote your Organization

Social Media2Researchers can easily share the interesting things they discover in your online database.  They simply click on the familiar icon for Facebook, LinkedIn or whatever social media system they use.  They will find the icons on bottom of the detail page they want to share.

They are taken into their own familiar social media account to send an automatic link to all their contacts or to various groups they belong to. When their friends click on the link they are taken to the same Eloquent detail page. They are automatically in your database, so from there they can navigate to related material and also do their own searches. They may find even more Continue reading

How does Federated or Cross Table Search work?

Search2The main objective of a cross table search is to give the researcher “only one place to look” for all their resources. They may find library material as well as archival; or archival material as well as artifacts from the museum collection.

The search results is a browse list of items from any number of tables. Each contains the name of the item and other data that is common to each table. When you display the detail for Continue reading

Searching by Keyword with Eloquent Mobile

A keyword search can be very precise. You are not overwhelmed with irrelevant results. Eloquent Mobile makes a word search convenient on your phone as well as desktop. During implementation, the Keyword prompt is custom tailored to include as many data fields as you wish, even the full text of an attached document. (Caution: full text is usually not very precise.) A word search can be used in several search prompts (access points) in any of the Eloquent applications – Archives, Library, Museum, or Records.

Here are sample word searches with proper names:

  • Bill Smith as the Keyword prompt  will find all records with any reference to Bill Smith. If may include William Smith if somewhere in the configuration Continue reading

Searching by Date & Date Range with Eloquent Mobile

You can restrict your search to a very precise set of documents by restricting the date to a specific date or date range. Also, you can restrict it to a specific date. For example, a persons birth, marriage, or death.  Eloquent Mobile makes a date search convenient on your phone as well as desktop.

You should know the format of the date in the database. Was it entered with no controls, which means that a precision search is almost impossible. Or, does it conform to Continue reading

Need a YouTube Tutorial for your Online Database?

YouTubeIt is not that hard to create your own YouTube Tutorial as part of your public database – one that makes it easy for users to find what they are looking for.  You may have very interesting material for the public to see, but the searches are probably not as simple as a simple Google keyword. You offer more precision. it helps to know something about the subject matter and how the data is structured.

Offer your public a YouTube tutorial as soon as they log into the database. It tells them about your interesting holdings and shows them Continue reading

Large JPEG2000 maps display with any browser

When users search your database and find very large maps or architectural drawings they would like to zoom in or out and to move to different areas of the image with their favorite browser or on their iPad. It should be fast and there should be no need to download special software. This is made possible if the images are converted to JPEG2000 format before loading them into your Eloquent application.

Eloquent has specialized server-level software to manage JPEG2000 images for  fast download as well as all the other Continue reading

Huge PDFs display quickly as flip books

When your users find any digital object in your database they expect to render it quickly with their regular browser or iPad. They do not have the patience to wait for a lengthy download that is usually the case for large PDFs. You can make your users happy by converting the PDFs to flip books. Not only will they stream quickly, they have other special features.

Our professional services staff have been helping customers switch Continue reading

Users CAN file records accurately – including electronic records

In the days of “paper” we expected everyone to file all their own documents that were important enough to be considered “records”. They were expected to know what could be destroyed or should kept. They can easily take the same responsibility for electronic documents and all other digital assets.

Electronic documents go into “virtual” folders rather than paper folders. Users are offered only the folders relevant to them, making the selection easy. They do not have to understand your records classification scheme or retention Continue reading

You may have to change your digital content to a different format in the future

You know all about backup and disaster recovery for your digital content. Your IT department or Cloud provider take care of that for you. But, is that good enough? Your users depend on being able to render the object (PDFs, videos, audios, large maps and drawings) with almost any browser.

Will your users be able to find and render all these objects 5 or 10 years from now? Continue reading

Digital Content may be more difficult to find than your paper records.

Over the years professionals have devised great systems for storing physical items in a logical manner, so that can easily be found. It has been obvious to everyone that you cannot just put everything in one big pile. But now, with the magic of software, you can just dump everything into the computer. Really?

You may have heard the horror stories of the time wasted and budgets blown when Continue reading