Author Archives: Admin

Ochsner Health Archives are now Online

Och_Publishing Services_4C

Ochsner Health Archives went from software selection to online public access in record time with Eloquent Archives. The public can explore their rich heritage with any mobile device or desktop browser.

Vancouver, BC – July 11, 2017 – The Ochsner Health System archives went online in June, 2017, less than 4 months after being trained to use Eloquent Archives in the Eloquent Cloud.  The purpose of the Ochsner Archives is to acquire, arrange, describe, and preserve the historically significant records of the Ochsner Foundation, Hospital, Clinic, Research Department, Health Plan, Brent House Hotel, and future Ochsner entities that develop over time, and to make these materials available to Continue reading

Will your database survive the next cyber-attack?

ECM

Enterprise Content Management with Eloquent WebSuite

You can use free software to test your database, or to test the next software you may consider using. You could click to the SSL Server Test from Qualys SSL Labs. You will be prompted for the domain name of the database you wish to test. For example, you can test the security level of the Independence Seaport Museum database by entering https://gencat1.eloquent-systems.com/ for its domain name in the server test.

You can do the same for any of the public databases listed on the Eloquent Client List. Or, do the same for Continue reading

Eloquent Systems releases WebGENCAT Platform v8.1

WebGENCAT

The Eloquent WebSuite

The major enhancements in the Eloquent Version 8.1 product line are enjoyed by all applications – archives, library, museum, and records. Features include the most advanced online security in the industry, mobile-friendly features, and advanced Chinese language searching functions. It has already been installed for all customers in the Eloquent Cloud.

June 16, 2017 – Vancouver, BC – Eloquent Systems Inc. is pleased to announce the release of Version 8.1 of the entire Eloquent product line. The new release includes the WebGENCAT™ Platform as well as the four applications in the Eloquent WebSuite – Eloquent Archives™, Eloquent Library™, Eloquent Museum™, and Eloquent Records™.

The applications get many of the new features automatically when WebGENCAT v8.1 is installed. The automatic features are designated with an (automatic) beside the write-ups below. Others features relate to custom tailoring, so require a Continue reading

YouTube Webinar Series by Maria Robinson

Maria Robinson

Maria Robinson, HBA, MAS

Eloquent Systems is sponsoring a webinar series by Maria Robinson, an Adjunct Professor at the University of British Columbia. Ms. Robinson has a HBA (with distinction) form the University of Toronto, a MAS in Archival Studies from UBC, and a 5-year career of practical, on-the-job, experience in archives and records management positions.

The YouTube videos were captured as the webinars were delivered to Eloquent Clients (archivists, librarians, museum curators, records managers) during Maria’s two-year position as Continue reading

Historical Archives Collection Management – A YouTube Webinar

This is the eighth in a series of webinars by Maria Robinson, an Adjunct Professor at the University of British Columbia. This webinar covers the entire process of accessioning historical archives to having them professionally described and online to the public.

Every enterprise or organization has a culture and a heritage they want to preserve and to use over the years to promote “their brand”. This webinar will use key features of Continue reading

Lifecycle Management of all Records – A YouTube Webinar


This is the seventh in a series of webinars by Maria Robinson, an Adjunct Professor at the University of British Columbia. This webinar gives a quick overview of managing the entire lifecycle management of electronic as well as physical records.

Maria call on her years of practical experience and academic training to recommend great information governance procedures that will make everyone in the enterprise more productive and at the same time reduce your legal liability. Continue reading

Using Social Media for Public Outreach – A YouTube Webinar

 This is the sixth in a series of webinars by Maria Robinson, an Adjunct Professor at the University of British Columbia. This webinar shows you how the audience searching your database of resources can easily share what they find with their friends. More people become aware of “your brand” and your database is enriched by “crowd sourced” tagging of pictures and comments on all items. 

The webinar answers questions such as Continue reading

Hierarchal Structures for Database Navigation – A YouTube Webinar

This is the fifth in a series of webinars by Maria Robinson, an Adjunct Professor at the University of British Columbia. It explains the value of a well-structured hierarchy saves time by not entering a lot of data redundantly (no global changes) and that it adds a meaningful view for researchers.

If you have nothing but an inventory list of your holdings, this webinar is for you. The webinar will cover the process of entering data records so that they automatically form a hierarchy. You just point up or down to related records and never have to add the same data more than once. Continue reading

Giving Users Granular Access Control – A YouTube Webinar

Maria Robinson; HBA, MAS

Maria Robinson; HBA, MAS

This is the fourth in a series of webinars by Maria Robinson, an Adjunct Professor at the University of British Columbia. It explains how you can have everything in one place (a single database) and give everyone access to what they need.

Every application in the Eloquent WebSuite provides you with a default set of user groups and a single user in each group. In this webinar we will show you how to tailor these groups and add any number of personalized users. Continue reading

Taxonomy & Controlled Vocabulary – A YouTube Webinar

Terminology or taxonomy image#2

This is the third in a series of webinars by Maria Robinson, an Adjunct Professor at the University of British Columbia. It explains the importance of having a taxonomy or controlled vocabulary for your enterprise content management (ECM).

With a database full of information, it is important to keep your terminology consistent. You need control when entering data and assistance for the people searching. You should be able to put in an alternate or non-preferred term and seamlessly be directed to the standard term. Searches will be more accurate and complete if the Continue reading