Reprise: Archives Collections Management Applications—the Buy versus Build Conundrum

Posted by: Merv Richter – Founder and Former CEO, Eloquent Systems

During my years leading Eloquent Systems (now a Lucidea company) and as a provider of collections management software for heritage institutions, I often spoke with my archives clients about the merits of buying purpose-built software rather than relying on a system built in-house—or going the open-source route. In my opinion, Lucidea speaks to that conundrum really well with this blog post.

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4 Major Elements of a Well-Designed Records Management System

iStock_000001499158_LargeToday records management involves so much more than just keeping track of folders and boxes. A modern Records Management System gives end users a single application for managing both paper and digital/electronic records—but the administrative requirements and purpose remain the same for all record types.

The two most important aspects of records management are: giving access to records for the people who need to see them, and managing the records life cycle so that they are in compliance with all government and enterprise regulations. “Information Governance” is Continue reading

Merv Richter Retires as President of Eloquent Systems

Merv Richter

Merv Richter, President of Eloquent Systems

Dear Eloquent Customers,

It is with mixed emotions that I am announcing my retirement. I have been passionately developing and marketing knowledge management software for over 40 years.  It is now time for me to pass the baton to the next generation.

Eloquent, the company I spent much of my life building, will continue under new ownership and management. I have chosen Lucidea, a firm that is well known for its expertise in the knowledge management software. The three key people – Stan Khaloupny, Reynaldo Guarin and Lawrence Boscoe – that have been with me for over 10 years, Continue reading

Ochsner Health Archives are now Online

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Ochsner Health Archives went from software selection to online public access in record time with Eloquent Archives. The public can explore their rich heritage with any mobile device or desktop browser.

Vancouver, BC – July 11, 2017 – The Ochsner Health System archives went online in June, 2017, less than 4 months after being trained to use Eloquent Archives in the Eloquent Cloud.  The purpose of the Ochsner Archives is to acquire, arrange, describe, and preserve the historically significant records of the Ochsner Foundation, Hospital, Clinic, Research Department, Health Plan, Brent House Hotel, and future Ochsner entities that develop over time, and to make these materials available to Continue reading

Will your database survive the next cyber-attack?

ECM

Enterprise Content Management with Eloquent WebSuite

You can use free software to test your database, or to test the next software you may consider using. You could click to the SSL Server Test from Qualys SSL Labs. You will be prompted for the domain name of the database you wish to test. For example, you can test the security level of the Independence Seaport Museum database by entering https://gencat1.eloquent-systems.com/ for its domain name in the server test.

You can do the same for any of the public databases listed on the Eloquent Client List. Or, do the same for Continue reading

Eloquent Systems releases WebGENCAT Platform v8.1

WebGENCAT

The Eloquent WebSuite

The major enhancements in the Eloquent Version 8.1 product line are enjoyed by all applications – archives, library, museum, and records. Features include the most advanced online security in the industry, mobile-friendly features, and advanced Chinese language searching functions. It has already been installed for all customers in the Eloquent Cloud.

June 16, 2017 – Vancouver, BC – Eloquent Systems Inc. is pleased to announce the release of Version 8.1 of the entire Eloquent product line. The new release includes the WebGENCAT™ Platform as well as the four applications in the Eloquent WebSuite – Eloquent ArchivesEloquent LibraryEloquent Museum, and Eloquent Records.

The applications get many of the new features automatically when WebGENCAT v8.1 is installed. The automatic features are designated with an (automatic) beside the write-ups below. Others features relate to custom tailoring, so require a Continue reading

Do you need a Table of Contents for your Videos?

2015-03-13-01Everyone likes to use a Table of Content for books and reports. Why not provide them for your videos and audios:  conference presentations, oral history, council meetings, or any other long presentation?

People using the Eloquent WebSuite will soon have a Table of Contents for their Audios & Videos. Their public can already stream rather than wait for a lengthy download. Now they will be able to skip to the section that interests them rather than watch/listen to the entire publication.They can already use their favorite browser or any mobile device to render Continue reading

Navigating Hierarchical Structure

Using hierarchical structures make online databases easy to navigate; this video shows how easy they are to build.

A video recently posted on YouTube was published by an experienced knowledge professional now an adjunct university professor. She specializes in database structures and has a message for all knowledge professionals. She happens to use our Eloquent software and customers to illustrate her recommendations because she is familiar with them.

You will be surprised Continue reading

The University of New Brunswick Archives go online with Eloquent Archives

image for New Brunswick UniversityThis case study of UNB, established in 1785, includes several direct links into the universities’ online archives database – a great way to discover their rich heritage!

The University of New Brunswick’s Archives & Special Collections department has been in existence since 1931, gathering the rich history of UNB which was established in 1785. In that same year, the library moved to the top floor of what used to be called the Old Arts Building, now referred to as Sir Howard Douglas Hall. (Click image for larger view.)

Along with the contents of the library, a collection of university records dating back to university’s founding in 1785, was moved to the new library building. Since 1931 Continue reading

Your online Archives start with your Accessions

Why not let people know about all the accessions in your backlog? They may be happy to search through the boxes themselves.

This video recently posted on YouTube is a great mini-webinar about the accessioning process. It is presented by Maria Robinson, an experienced professional archivist, who is now an adjunct university professor. Maria recommends starting to build your online archives database as soon as they are accessioned. Do not forget about them in the backlog.

In the process of accessioning Continue reading